|
News Releases
As seen in the February 16, 2006 issue of Laker Lines
LakerID# Update
On Mar. 6, 2006, Clayton State will be performing our Social
Security Number (SSN) conversion required by the Board of
Regents. Following the conversion, we will no longer be using
the SSN as the primary look-up number for people in systems. The
LakerID# will become the primary number by which students,
faculty, and staff records are accessed in Banner, the LakerCard
system, the Library system, and other systems and databases
across campus. Here is some important information to keep
in mind:
- Conversion is scheduled for Mar. 6 (first day of
Spring Break)
- During the conversion, Banner access will be
unavailable
- All employees will be required to complete the online
SSN Usage and Protection Awareness. Training will be
available online Feb. 27; more information coming soon
- Unless required by Federal law or by Board of Regents
policy, all printed and online forms which currently
request the Social Security Number (SSN) must be changed
to request the LakerID#
- The SSN may not be requested verbally from a student
or a faculty/staff member to access a record
- Grades may not be posted visually by using the SSN or
any part or variation of the SSN
- A LakerID# look-up facility will be available online
immediately following the conversion. This link
will be sent in an email when the conversion is complete
If you have any questions, please contact Norman Grizzell
(x4222) or Tom Marshall (x4371).
As seen in the January 13, 2006
issue of
Campus
Review
Team Moves
Ahead with SSN Conversion Project
Clayton
State’s SSN Conversion Team, the team responsible for issuing
unique identification numbers to reduce the university’s
dependence on Social Security Numbers (SSN), recently received
conditional approval from the University System of Georgia’s
Board of Regents to proceed with the conversion process.
According to
project manager Norman Grizzell of Auxiliary Services, the final
approval from the Board is expected soon and the team is moving
ahead in its efforts to prepare the campus for the conversion.
To keep the
University’s students, faculty and staff updated on the SSN
Conversion Team process, Grizzell presents the following details
on the project’s status.
-
The
conversion target date is Mar. 6, 2006.
This will allow the team to complete the conversion and make
sure all is well prior to 2006’s summer and fall
registration.
-
The new
unique number will be called the LakerID Number, not to be
confused with the LakerCard.
-
A new
policy to protect SSNs is in the works. Upon its
completion, each department on campus will receive a copy of
the policy and will be responsible for adapting their office
policies, procedures, documentation and forms to be in
compliance.
-
SSNs are
no longer the primary look-up. As of the
conversion date, the SSN must no longer be used as the
primary look-up for a student, faculty or staff member. The
SSN should not be requested from any campus member on any
form to provide any service unless where required by federal
or state law or by the Board of Regents. Only the LakerID
Number may be requested.
-
SSN
Protection Awareness Training will be available. Prior to
the conversion, departments will have the opportunity to
learn about the new policy through training, most likely
online.
-
Find
out more online. The latest
on the SSN Conversion is posted online at
http://adminservices.clayton.edu/SSNConversion.
This site is updated regularly.
As seen in the October 28, 2005 issue
of
Campus Review
Unique ID Numbers to Replace Social Security Numbers in Campus
Systems
In compliance with a mandate from the
Board of Regents issued to University System of Georgia
institutions,
Clayton State will begin issuing unique
identification numbers to its students, faculty and staff, reducing
its dependence on Social Security Numbers (SSN) for accessing
records and information. The target for issuing this unique
identifier is spring 2006.
A SSN Conversion Team has been created
to guide Clayton State through the conversion process. The team will
evaluate current uses of SSNs and will determine the solutions
necessary for a smooth transition to the new nine digit unique
identifier.
The team, which assembled for the first
time on Thursday, Oct. 20, is now taking the first of several steps
in the conversion process: writing the project plan. This plan will
then be submitted to Clayton State President Dr. Thomas K. Harden
and Vice President of Information Technology and Services Dr. John
Bryan. Once Harden and Bryan approve the plan, it must then be
approved by the Central Office of the Board of Regents as well as
the Office of Instructional and Information Technology (OIIT).
“Switching from a system that uses SSNs
to a system that uses a unique identification number will better
protect the identity of our students, faculty and staff,” explains
Auxiliary Services’ Norman Grizzell, project manager and one of the
15 team members that comprise the SSN Conversion Team. “Under the
new system, SSNs will be used only where required by law or business
practices.”
Joining Grizzell on the SSN Conversion
Team are the following staff and students: Jon Fischer,
OITS/Technical Lead; Tom Marshall, OITS/Technical Consultant; Becky
Gmeiner, Registrar; Carolyn Schaer, Registrar’s Office; Cathy
Jeffrey, Library; Ben Hopkins, SGA; Donna Bynum, Admissions; Jeff
Jacobs, Student Life; Leanne Scott, External Relations; Linda
Stanford, Bursar; Pat Barton, Financial Aid; Robert Holmes,
Auxiliary Services; Sharon Long, Testing Center; and Tom Eaves,
Associate Provost.
Updates on the conversion process will
be printed in coming issues of “Campus Review.”
|
