Student Organization Registration Application

* Denotes Required Fields

Registration Periods

• Student Organizations are required to register with Campus Life once a year.
• Deadlines:     Fall Registration period:         8/12/08 – 11/21/08
                      Spring Registration period:     1/5/09 – 3/20/09

Student Organization Registration Process

• Step 1
  Attend the Registration Workshop. 
• Step 2
  Complete the online Registration Application and email a copy of the Organization's Constitution.
• Step 3
  Download the Advisor Agreement and have the Organization's designated Campus Advisor sign it. 
  Once completed, the Advisor Agreement must be submitted in-person to Campus Life.
• Step 4
  The Registration Application is not considered complete until the Organization has (1) attended the Registration Workshop, (2) email a copy of the Organization Constitution and (4) submit a signed copy of the Advisor Agreement in person.
• Step 5 - Internal
  The Organization and the Advisor will receive formal correspondence from Campus Life within 3 - 10 business days.
• Step 6 - Internal
  If necessary, the Registration Application will be returned to the Organization with recommendations or suggestions.

Until Approved, Campus Life prohibits organizations from: reserving space, distributing marketing materials, posting and/or updating their website, receiving a mailbox, accessing allocated funds or applying for campus funds.
 

Student Organization Advisor Agreement

Click here to download the Advisor Agreement.  The Advisor Agreement must be submitted in-person to Campus Life.

Student Organization Responsibilities

Requirements:

1. Exhibit and support the Mission of the University and the Division of Student Affairs.
2. Abide by all University policies and procedures as well as all federal, state and local laws.
3. Conduct membership recruitment without regard to race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, and parental status, housing status, source of income or military status.
4. Maintain a minimum of five (5) members; all members must be currently registered Clayton State students.
5. Maintain a full-time faculty or staff member as the Advisor.
6. Attend the annual Student Organization Registration workshop.
7. Update Campus Life with student organization changes such as: rosters, contact information, officers, authorized signatures, constitutions, etc.
8. Ensure timely payment of all expenses incurred by the group.
9. The President or Director (or a student designee in his / her absence) shall represent the student organization in its relationship with the University. Accountability will also be placed on the student organization as deemed necessary and appropriate. Failure to be consistent with the aforementioned responsibilities may lead to a loss of recognition and / or disciplinary action by Campus Life.

Student Organization Information

Demographic and administrative information.

Student Organization Constitution

Email a recent copy of your Organization Constitution to StudentOrgs@clayton.edu.
 

Student Organization Member Roster

A minimum of five (5) currently registered Clayton State students are required in order to be recognized by the University. List all of the organization members. * Denotes the minimum number of students required.