Receiving and Delivery Procedures
Receiving Procedures
Purchase Orders delivered to Central Receiving
Goods are received and verified with the PO and packing slip. A receiving report is generated only if the goods received are classified as assets:
- Asset: These items will be verified and tagged prior to delivery to the department.
- Non-Asset: Items will be delivered and verified by the department. Packing slips must be signed by the receiving clerk or the department and sent to Accounts Payable for further action.
Purchase Orders delivered directly to departments:
- Asset: The receiving clerk will verify with the department the PO, packing slip and their requisition for accuracy. The item will be tagged for inventory.
- Non-Asset: Verify with the department that the goods are accurate and the PO is complete. After the department signs the packing slip, it is sent to Accounts Payable.
Campus Delivery Procedures
In addition to delivering the campus mail, the mail room operation also provides campus package deliveries on a daily basis. Departments may also contact the mail room at (678) 466-4251 if they prefer to pick up their packages or supplies at the warehouse from 7:30a.m.until 4:00p.m.
Due to security reasons, all departments are responsible for assuming ownership of their deliveries by signing the daily Delivery Log, supplied by the delivery clerk. The delivery clerk is also responsible for initialing the Deliver Log acknowledging that the package(s) were signed for and items delivered accordingly.
If no one is available to sign for any departmental deliveries, a delivery notification will be left stating no one was available to accept the delivery.
All questions or concerns can be directed to the mail room at (678) 466-4251